Online assessment and application processing
To ease grant management AdminEaze has several different tools for granting funds, collaboration, communication, and personal notes easing the case processing of the individual application.
If you wish to use the financial management features in the system, you can insert the amount that you have granted directly on the individual application. That way, you always have data available about how much of your budget you've allocated. The inserted amount will easily appear in the response to the applicant - also when you are mass processing.
When you use the accept feature, you will have direct access to write a notification of your accept to the applicant. You can develop standard responses that you save in the system and you can also create attachments to your message you also have the option of mass processing the responses. All messages are kept in the system and your applicants automatically receive a notification in their mailbox to ensure that they do not miss important news. For applicants, your acceptance also means that they will automatically be granted acces to the evaluation form. This way, they are ready to complete the evaluation form as soon as the project is completed.
The reject feature works as the accept feature and as the response for acceptance you have the option of mass processing rejections.
If you get many applications, it can be a great help to classify how suitable they are to receive your support. Therefore, we provide an assessment tool that allows you to assess the applications on a scale of one to five stars. If you collaborate with colleagues in the assessment of the individual application, you will see both your own assessment and the average assessment.
Of course you can decide your assessment criteria however you want, but here we have some suggestions on how to apply the star rating:
The application is accepted without any reservations as the application fits the purpose, the amount seems reasonable, and the applicant lives up to all expectations and criteria.
The application should be accepted as it fits the purpose and overall lives up to the expectations and criteria but there might be changes to the amount granted and/ or be a need to put forward specific demands to the applicant to accept the grant.
The application can be either accepted or rejected. The application fits the purpose and the quality lives up to the criteria to a certain degree, but there is a number of uncertainties regarding content and/ or economy that has to be clarified. There might be changes to the amount granted and/ or be a need to put forward specific demands to the applicant to accept the grant.
The application should be rejected. The application fits the purpose but the quality does not reach the level of expectations and criteria.
The application should be rejected as it does not fit the purpose of the grant.
You may also need to collaborate with an applicant and, for example, ask for additional information before proceeding with the actual case processing. Therefore, you have the opportunity to get in touch with the applicant directly from the toolbar on the individual application.
You can streamline your own processing by using the system's note function. You can share the notes with your colleagues and they are right by the hand at each application. This way you can get rid of pen and paper and you know that you can always find you notes for the individual application where you need them most.